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PDF Customization

Learn how to customize a PDF file when exporting from Storyboard Pro.

About the Author

Shabana Ali

Shabana Ali

Multimedia Artist

Montreal, Canada

Toon Boom Animation

Video Transcript

PDF Customization.

So once you're in the Export to PDF dialogue box there are actually many more options that you can select besides just selecting the location and the name of your file and the export layout. So in fact you can create a new profile if you don't like any of the ones listed here. And you can do this by clicking on the New Profile button. So this is a very detailed dialog box that lets you change everything from whether you add a cover to the size of the caption fonts etc. So, you can change all of these parameters and then create a new profile.

The only thing I'm going to change in this case is the name. I'm going to call it NEW in capital letters and say OK. And if we scroll down to the bottom of this list, we'll see that there's a new profile. There was actually an option to allow you to import an image to use as an icon, so that's something you can also do. And obviously it's best when you create a new profile to give it a more descriptive name but anyway at the very least you can see that it is possible to create a custom profile and then have it appear in the Export to PDF dialog box that you're able to use it again and again.

So you can always duplicate this profile and obviously that would come in handy if you want a profile very similar to your custom profile but you just want to make a few changes. So that would be easier than starting from scratch by creating a new profile and of course once you've duplicated it, you can always then edit it.

And lastly of course you can always delete this profile. A warning box will appear asking if you're sure if you want to actually make this deletion and I'm going to select Yes. And as you can see, our profile is now deleted from the bottom of the list.

The next section is the Documents Security. So in order to enable these parameters, you need to check the Need Password Protection? option. So you're able then to enter in a Master Password and as you can see here the Master password must have a minimum of six characters and any of the parameters that you select for this PDF will not apply to the person who has the Master password. So you'll be able to do whatever you want to this PDF. So I'm going to enter in a quick password and then repeat it in the Confirmation box. Then for the User Password, this is the password that you give out to anybody who you would like to be able to view your PDF but perhaps will be restricted in their usage of your PDF. So I'll once again type in a quick password, and of course this also has to be a minimum of six characters long.

Then you're able to decide on the parameter, so whether you want them to be able to Print it, Edit it, Copy elements from it or make comments and corrections and of course if you select all of them you'll get the warning message that those you granted the user all rights so there's no need to use this password protection.

So let's get rid of Edit all and get rid of Copy so I'm not able to select elements and copy them. And if you hover over any of these fields, you're able to see what they entail. For example Copy is Allows the copying of text and graphics from the PDF document.

Then you can decide to Remember the Protection Settings that you don't have to change them again and again every time you open the export to PDF dialog box.

Next we have the Export Range. So you can select All but if you select Selected Scenes, you can actually select specific scenes from your list and you can do this because all of a sudden the Select button has been enabled. So you click on the Select button. I can choose various scenes by clicking on them and shift clicking or shift clicking a range or using the command or control button then to add different scenes that are not contiguous and also use the command or control button to remove scenes that I don't want from the list as well. And then I can click OK, and as you see they then appear in the Selected Scenes field. If you have sequences that will also appear in the list.

So instead of selecting Selected Scenes you can also just export the Current Scene, so obviously the PDF will only contain the panels in that current scene or you can explore just the Current Panel, so the PDF will only have essentially a page, which would be the panel.

In this case, we are unable to select Track Panels because there are zero track panels in our project as was indicated in brackets right beside. So I'm just going to close this for a minute and the way that you track panels is by going to the Storyboard menu and selecting Track Changes and then you can decide from the array of options here how you track your changes. Changes are usually attractive when storyboard artist lets someone else modify your storyboard either in terms of the notes or the panel timing or the content and all that will be tracked and changed in yellow and you can see why that would be useful to have as an export option.

I'm just gonna go back and select the Need Password Protection? and just make it Printable quickly with this password and do the same up here and then click on Export. So it's saying that a document of the same name already exists and whether I want to overwrite it or not, so I'm going to cancel that and I actually just change the name to Rocket_Rodeo02 so that it doesn't get overwritten and then click on Export.

So now you see that because this document is password protected I have to be able to type in my password to even open it so I'm going to put that in and click OK. And once again on my other screen, the Rocket_Rodeo02 has appeared and only the currently selected frame has been exported. And as you can see even though I selected this line of text I'm unable to copy it because I did not select the option of being able to copy elements from this PDF.